01 On<\/strong> average, how many tools does an agency use?<\/summary>\nA medium-sized agency (15-50 people) generally uses between 7 and 15 main tools to manage its business: CRM, project management, time tracking, invoicing, accounting, collaboration, reporting, etc. To these are often added secondary tools and Shadow IT (tools used by employees without official validation). To these are often added secondary tools and Shadow IT (tools used by employees without official validation). Studies show that the average company, across all sectors, uses a total of 125 SaaS applications. <\/p>\n<\/details>\n\n02<\/strong> How do I identify unused licenses in my stack?<\/summary>\nThere are a number of ways to do this: ask each tool for a license usage report (most SaaS products offer this feature), perform a monthly audit of the latest connections per user, cross-reference the list of licenses with your current organization chart to identify departed collaborators, and survey your teams directly on the tools they actually use on a daily basis. You can also use SaaS Management platforms that automate this detection. On average, 51% of provisioned licenses are not used, or are used only to a limited extent. <\/p>\n<\/details>\n\n03<\/strong> Isn’t an integrated solution more risky (everything in the same basket)?<\/summary>\nThis is a legitimate fear, but the reality shows the opposite. With 7 different tools, you have 7 potential points of failure, 7 security policies to maintain, 7 risks of breach, and no overall vision in the event of a problem. A quality integrated platform generally offers enhanced security (only one system to secure, but better), centralized backups, a single, clear SLA, and a dedicated support team. What’s more, modern solutions use robust cloud infrastructures with redundancy. The real risk is to have a system so complex that no one can really control its security. <\/p>\n<\/details>\n\n04<\/strong> How can I convince my team to give up their favorite tools?<\/summary>\nChange is always a challenge. The key is to start from the day-to-day problems experienced by teams: time wasted looking for information in 7 different places, frustrating double entries, the impossibility of getting an overview. Involve your teams right from the start of the selection process, have them test the integrated solution beforehand, and show them in concrete terms how their daily lives will be simplified. Identify “champions” in each team who can evangelize the solution. And above all: support the change with high-quality training. Resistance drops drastically when people understand that the new tool will really save them time. <\/p>\n<\/details>\n\n05<\/strong> What is a realistic timeframe for migrating to an integrated solution?<\/summary>\nFor an agency of 15-30 people, you should generally allow 2-3 months for a well-prepared migration: 2-3 weeks of scoping and preparation (process mapping, data cleansing), 3-4 weeks of parameterization and data migration, 2-3 weeks of training and support for teams, then 3-4 weeks of running-in with close support. The trick is to proceed gradually: start with a pilot department, validate that everything is working, then roll out to the rest of the organization. Some agencies opt for a “big bang” migration during an off-peak period (August, end of year), while others prefer a more gradual approach over 4-6 months. The most important thing is not to neglect the training phase: this is what guarantees adoption. <\/p>\n<\/details>\n
A medium-sized agency (15-50 people) generally uses between 7 and 15 main tools to manage its business: CRM, project management, time tracking, invoicing, accounting, collaboration, reporting, etc. To these are often added secondary tools and Shadow IT (tools used by employees without official validation). To these are often added secondary tools and Shadow IT (tools used by employees without official validation). Studies show that the average company, across all sectors, uses a total of 125 SaaS applications. <\/p>\n
There are several ways to do this: ask each tool for a license usage report (most SaaS products offer this feature), perform a monthly audit of the latest connections per user, cross-reference the list of licenses with your current organizational chart to identify departed collaborators, and directly survey your teams on the tools they actually use on a daily basis. You can also use SaaS Management platforms that automate this detection. On average, 51% of provisioned licenses are not used, or are used only to a limited extent. <\/p>\n
It’s a legitimate fear, but reality shows the opposite. With 7 different tools, you have 7 potential points of failure, 7 security policies to maintain, 7 risks of vulnerability, and no global vision in the event of a problem. A quality integrated platform generally offers enhanced security (only one system to secure, but better), centralized backups, a single, clear SLA, and a dedicated support team. What’s more, modern solutions use robust cloud infrastructures with redundancy. The real risk is to have a system so complex that no one can really control its security. <\/p>\n
Change is always a challenge. The key is to start from the day-to-day problems experienced by teams: time wasted searching for information in 7 different places, frustrating double entries, the impossibility of getting an overview. Involve your teams right from the start of the selection process, get them to test the integrated solution beforehand, and show them in concrete terms how their daily lives will be simplified. Identify “champions” in each team who can evangelize the solution. And above all: support the change with high-quality training. Resistance diminishes drastically when people understand that the new tool will really save them time. <\/p>\n
For an agency of 15-30 people, you should generally allow 2-3 months for a well-prepared migration: 2-3 weeks for scoping and preparation (process mapping, data cleansing), 3-4 weeks for parameterization and data migration, 2-3 weeks for team training and support, then 3-4 weeks for running-in with close support. The trick is to proceed gradually: start with a pilot department, validate that everything is working, then roll out to the rest of the organization. Some agencies opt for a “big bang” migration during an off-peak period (August, end of year), others prefer a more gradual approach over 4-6 months. The most important thing is not to neglect the training phase: this is what guarantees adoption. <\/p>\n","protected":false},"excerpt":{"rendered":"
7 tools in your stack? Here’s what it costs You’ve carefully selected the best CRM on the market. Added the project management tool that everyone recommends. Opted for the best-rated time tracking solution. And topped it all off with an invoicing tool, a collaboration platform, reporting software and, of course, a few handy spreadsheets for […]<\/p>\n","protected":false},"author":10,"featured_media":107456,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"om_disable_all_campaigns":false,"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"footnotes":""},"categories":[448],"tags":[],"class_list":["post-103561","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-deployment"],"acf":[],"aioseo_notices":[],"aioseo_head":"\n\t\t\n\t
\n\t\t\tHome<\/a>\n\t\t<\/span>»<\/span>\n\t\t\tDeployment<\/a>\n\t\t<\/span>»<\/span>\n\t\t\tWhy stacking 7 tools costs more than an integrated solution\n\t\t<\/span><\/div>","aioseo_breadcrumb_json":[{"label":"Home","link":"https:\/\/www.furious-squad.com\/en\/"},{"label":"Deployment","link":"https:\/\/www.furious-squad.com\/en\/category\/deployment\/"},{"label":"Why stacking 7 tools costs more than an integrated solution","link":"https:\/\/www.furious-squad.com\/en\/stacking-7-tools-integrated-solution\/"}],"_links":{"self":[{"href":"https:\/\/www.furious-squad.com\/en\/wp-json\/wp\/v2\/posts\/103561","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.furious-squad.com\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.furious-squad.com\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.furious-squad.com\/en\/wp-json\/wp\/v2\/users\/10"}],"replies":[{"embeddable":true,"href":"https:\/\/www.furious-squad.com\/en\/wp-json\/wp\/v2\/comments?post=103561"}],"version-history":[{"count":3,"href":"https:\/\/www.furious-squad.com\/en\/wp-json\/wp\/v2\/posts\/103561\/revisions"}],"predecessor-version":[{"id":112544,"href":"https:\/\/www.furious-squad.com\/en\/wp-json\/wp\/v2\/posts\/103561\/revisions\/112544"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.furious-squad.com\/en\/wp-json\/wp\/v2\/media\/107456"}],"wp:attachment":[{"href":"https:\/\/www.furious-squad.com\/en\/wp-json\/wp\/v2\/media?parent=103561"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.furious-squad.com\/en\/wp-json\/wp\/v2\/categories?post=103561"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.furious-squad.com\/en\/wp-json\/wp\/v2\/tags?post=103561"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}
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