Have you also seen your project managers juggling between three schedules, two panicked freelancers, and a client “in a hurry but vague on the brief”? Welcome to the reality of an agency where staffing is often improvised… and rarely optimized.
What if we told you that well-orchestrated staffing could transform this chaos into performance? Not in theory, but concretely, on your margins, your deadlines… and your teams.
Poor Staffing, the Hidden Cost that Weighs Down Your Margins
An understaffed employee is a sleeping invoice. An overstaffed employee is a ticking time bomb. In both cases, you’re losing money.
- According to a study conducted by Wrike, unproductive time due to poor resource allocation represents an average of 20% of team time.
- Another indicator: an unsold man-day costs between €400 and €800 depending on the profiles. Do the math for a month…
And we’re not even talking about the loss of team engagement or the cost of freelancers called in urgently, with a vague brief and a deadline for yesterday.
Good Staffing = Better Anticipation = Fewer Emergencies
Good staffing isn’t simply “fitting the right profiles into the right projects”. It’s anticipating future needs, prioritizing critical projects and calibrating workload.
In practice:
- You visualize who is available, when, and at what rate.
- You detect overloads and lulls well before they become emergencies.
- You secure deadlines without sacrificing your teams.
Result: fewer firefighting pyromaniacs, more serene project managers (or almost).
And between us, have you ever tried to do good work in total urgency, on a Friday evening at 6 PM? Your clients haven’t either.
Better Staffing Also Means Better Selling
Precise staffing gives you a clear view of your actual capacity. You know what you can sell, when, and at what price.
- You stop signing projects that you can’t absorb without blowing up your margins (or your teams).
- You can also optimize your occupancy rates to maximize your profitability without overloading your teams.
In short, you regain control over your schedules and sales forecasts.
Staffing, a Retention Lever (Yes, Really)
The talents flee agencies where everything becomes urgent, all the time. Conversely, when your teams feel that:
- their schedule is respected,
- their skills are well utilized,
- their downtime is not systematically absorbed by poorly managed projects…
… you create a climate of trust. And that’s your best HR argument, much more effective than a foosball table or yet another LinkedIn Learning training.
And Concretely, How Do We Do It?
Here are 4 simple actions to improve your staffing right now:
- Centralize the view of your resources (internal and external, availability, skills).
- Update project workloads in real-time (no more flying blind).
- Prioritize strategic projects, based on your margins, workload, and commercial potential.
- Anticipate needs at +30 / +60 days to avoid last-minute emergencies.
You don’t need to hire an army of planners for this. The right tool does 80% of the work (the rest is organization and common sense).
Want to get out of panic mode and truly manage your profitability?
Furious helps you plan, adjust, and make your resources profitable in just a few clicks, even if your projects are constantly changing (because yes, they will change).
Request your personalized demo and discover how to stay agile without suffering.
