Faced with the growing challenges of profitability and compliance, invoicing software has become an essential pillar of modern financial management. Connected to accounting tools and integrated with an ERP finance system, it enables processes to be automated, while providing better business management. A well-chosen solution becomes a strategic lever for optimizing productivity.
Billing software: an essential management tool
In today’s changing economic climate, businesses – from self-employed entrepreneurs to small and medium-sized enterprises (SMEs) – need to adopt the right invoicing software electronic invoicing. This type of tool is no longer limited to administrative tasks: it optimizes sales management, improves cash flow and strengthens customer relations. The ideal solution is one that complies with current standards, is intuitive and customizable, and is integrated with other systems such as general accounting or CRM.
The best billing software is the one that molds itself to your business processes, adapts to current regulatory requirements and optimizes your time thanks to an intuitive interface and advanced functionalities.
Electronic invoicing, soon to become mandatory, requires tools capable of managing quotations, payments, reminders and customer follow-up seamlessly. Ease of use, automation, integration and time savings are becoming decisive criteria. Software like Furious unifies these needs in a single interface.
Today, choosing an invoicing software solution means opting for a real management lever, capable of offering visibility, responsiveness and compliance. The important thing is to find a solution that is adapted to your business, to market feedback, and to the growing need for real-time management.
What is billing software and why is it essential?
Invoicing software is an essential tool for any business, large or small. It’s a computer system that automates the creation, sending and management of invoices, saving valuable time and reducing manual errors. Here’s why it’s a must-have for your business:
- Save time: generating invoices manually is time-consuming. With invoicing software, you can create and send invoices in just a few clicks.
- Professionalism: a well-designed invoice reflects your company’s professionalism. With software, you can create consistent, aesthetically pleasing documents.
- Tracking made easy: invoicing software offers dashboards for tracking pending payments, overdue payments and cash flow forecasts.
- Legal compliance: they ensure that your invoices include all the required legal information and comply with the latest tax regulations.
- Data security: protect your financial data with advanced backup and encryption systems.
Intelligent billing software simplifies accounting
Intelligent invoicing software is a revolution in day-to-day accounting management. It transforms complex, repetitive tasks into fast, simple processes:
- Automated accounting entries: automatically integrates billing data into your accounts, reducing the risk of errors.
- Automatic payment reminders: no need to manually track overdue invoices, the software takes care of it and sends reminders for you.
- Financial analysis: get detailed reports on your cash flow and equity for better decision-making.
- Integration with other tools: synchronize with your CRM, inventory management or other tools for a 360-degree view of your business.
- Accessibility: manage your invoices wherever you are, thanks to mobile applications or cloud-based access.
Each feature is designed to free up time, enabling entrepreneurs to concentrate on developing their business rather than on administrative tasks.
Clear, intuitive billing software for financial management
The user interface, the first step towards simplified invoicing
The interface must be user-friendly and well-organized, enabling the user to get to grips with the software quickly. The most frequently used functions must be easily accessible. At Furious, our highly visual dashboards feature easy drag&drop and a global search menu. Your software billing should help you save time. It needs to adapt to current usage, not the other way around.
“Furious has enabled us to make major gains in invoicing management: we invoice our customers much more quickly and upstream. Purchasing and supplier invoicing have also been optimized with purchase orders, which facilitates exchanges with our suppliers. All our invoicing management has become much more efficient.
Quote from Frédéric Giraud – L’Uzyne (Jïz Marketing Group)
Help and support :
Good billing software should offer comprehensive documentation and online help resources to facilitate understanding and use of the software. Customer support should be responsive and available to answer your questions. At Furious, for example, the Success team responds in less than 10 minutes.
Billing software customization :
The ability to customize the look and feel of the software to suit your preferences can contribute to a better user experience and simplify overall financial management. Furious is a modular tool that adapts to your company’s profile. So it’s not the same features for everyone.
How important is agile invoicing in securing your sales?
In a dynamic market, agile invoicing is more than a competitive advantage, it’s a pillar of your company’s financial security and economic profitability. Agile invoicing enables :
- Greater responsiveness: in the face of rapidly changing customer and market demands, agile invoicing enables you to adapt quickly to different invoicing scenarios.
- Reduce payment times: by sending invoices immediately after the service or sale, you speed up the payment process and improve cash flow.
- Better management of overdue accounts: with systems that track payments in real time, you can quickly identify and dun overdue accounts, thereby reducing financial risks.
- Sales data analysis: agile invoicing provides real-time data on sales trends, essential for accurate financial forecasting and adjusting sales strategies.
- Offer flexibility: with the ability to create invoices for customized offers, promotions or special discounts quickly, you can offer more attractive deals and secure additional sales.
Billing agility is therefore essential not only to maintain your sales, but also to grow them by adapting to changing market needs and ensuring a frictionless customer experience.
Data centralization in the software
Importing and exporting data :
The software must allow you to easily import existing data (customers, products, etc.) and export data for use in other software or applications. It’s important to ensure that all data remains your property. Some financial management tools may charge you for retrieving your data when you leave them.
Furious gives you access to all your data, so you can download them at any time, in complete autonomy.
Synchronization with other tools or software :
The ability to synchronize and integrate billing software with other tools and applications you use (accounting, CRM, ERP finance, etc.) can improve the efficiency of your business. Furious has even developed its own API to make your life easier, and the banking connection has already revolutionized the daily lives of many of our customers!
Customer management :
The software must offer features to manage your customer base, such as the ability to add, modify and delete customer information, as well as track their billing history.
That’s why it’s a good idea to go beyond single-tasking invoicing software. Rationalize your costs while benefiting from a true control tower for all your company’s activities: sales management, project management, HR management, recruitment follow-up, team requirements management, planning management, etc., in addition to financial and preaccounting management!
The benefits of online invoicing software for VSEs and SMEs
For small and medium-sized businesses, online invoicing software is synonymous with simplicity, efficiency and adaptability. Here are the main advantages:
- Remote access: manage your invoices wherever you are, whether you’re working from home, in the field or on business trips.
- Reduce costs: save on paper and printing costs, as well as on the cost of storing and sending physical invoices.
- Automatic updates: benefit from the latest features and security updates at no extra cost or effort.
- Secure backup: data is stored securely in the cloud, reducing the risk of loss due to incidents such as fire, flood or system failure.
- Integration with other services: easily synchronize with other online tools such as banking, accounting and CRM for holistic business management.
- Online payment processing: offer your customers the option of paying their invoices directly via integrated payment solutions.
- Reporting and analysis: track business performance with automatically generated dashboards and reports, enabling you to make informed decisions quickly.
- Easier compliance: stay up to date with tax regulations thanks to systems that automatically update VAT rates and legal invoice formats.
- Improved customer service: by reducing the time spent on invoicing, you have more time to devote to your customers and improving your services.
With online invoicing software, VSEs and SMEs can concentrate on their core business, letting technology optimize and automate administrative and financial processes.
It’s an investment that quickly translates into precious time savings and a better overall view of the company’s financial health.
Compliance with billing standards
Certified invoicing software must guarantee compliance with the tax and accounting regulations in force in your country. Make sure that the software complies with legal requirements, and that it is regularly updated to take account of regulatory changes, particularly those linked to the European Union. electronic invoicing obligation which will come into effect next year.
Data security :
Data protection and confidentiality must be a priority for any billing software. Check that the software uses appropriate security measures to protect your information and that of your customers. For example, at Furious we have a series of security tests carried out every 6 months by Devensys, a company specialized in cybersecurity.
How can you ensure that your invoices are compliant?
Ensuring that your invoices comply with legal requirements is essential to avoid the risks associated with tax audits and penalties. Here’s how to make sure:
- Choice of certified software: use certified billing software that closely follows legislative developments and quickly adapts to changes in billing standards.
- Regular updates: make sure that your financial management software is regularly updated to incorporate the latest legal requirements, such as VAT rates or mandatory statements on invoices.
- Legal watch: keep abreast of the latest tax laws and regulations that could affect your invoicing process. Some software packages offer newsletters or alerts to keep you up to date.
- Data security: confirm that the software uses robust security measures to protect data from unauthorized access or leakage, in compliance with data protection regulations.
- Compliant archiving: ensure that the system allows invoices to be archived in compliance with legal requirements, often for a minimum of 6 to 10 years, depending on the country.
- Professional support: you have access to a responsive customer support service able to guide you through the complexities of the regulatory environment.
- Training and resources: take advantage of the training resources provided by the software provider to fully understand the compliance features and use them effectively.
By taking these steps, you can be sure that your invoices comply with current standards.
Legal compliance and administrative simplification with our software
With our invoicing software, legal compliance is not just an obligation, it’s also an opportunity to simplify your day-to-day administrative management. Here’s what we offer you:
- Compliance assured: our software is certified and designed to scrupulously comply with the latest regulations.
- Automatic updates: updates are performed automatically to incorporate legislative changes without you having to lift a finger.
- Administrative relief: say goodbye to hours spent checking every invoice for compliance. Our software takes care of it for you, and alerts you when necessary.
- User guide: an easy-to-use guide takes you step-by-step through the process of setting up your invoices.
- Dashboard: keep track of your compliance status at a glance, thanks to an intuitive dashboard.
- Dedicated support: our support team is always on hand to answer your questions about compliance and software use.
Invoicing software: what information is required?
Regulations are changing, and with them the information you need to include on your invoices. Invoicing software must be updated and upgraded to incorporate these new requirements:
- Precise identification: name and address of supplier and customer, and VAT identification number.
- Unique numbering: a single, unbroken series of invoice numbers.
- Invoice date: the date on which the invoice is issued must always be present.
- Product or service description: a clear and precise description of what has been sold.
- Price details: unit price excluding VAT, quantity of goods or services supplied, and applicable VAT rate.
- Specific information: depending on the case, information relating to VAT exemptions, self-assessment or special sales conditions.
Your invoicing software must not only include these basic elements, but also adapt to incorporate any new compulsory mentions imposed by law. So every invoice you generate is perfectly in order.
Test before you buy your billing software
Many invoicing software packages offer free trial periods so that you can test their functionality before committing yourself. Take advantage of these trials to assess whether the software meets your needs!
Feature comparison :
When evaluating invoicing software, compare the features offered by each software package, taking into account your specific needs. Some features may be more important to your business than others, so make sure you choose software that meets those needs.
Price and cost of billing software
The price of invoicing software can vary according to the features offered, the number of users, etc. Carefully evaluate the costs associated with each software package to make sure it fits your budget.
Total Cost of Ownership (TCO) :
It is a concept used in financial management to evaluate all the direct and indirect costs associated with the purchase, use, maintenance and support of a product. In the context of billing software, TCO includes the following costs:
Cost of software purchase or subscription
This is the initial price of the software, or the recurring subscription fee if the software is based on a subscription model (e.g. monthly or yearly).
Software set-up and training costs
These can include the costs of configuring and integrating the software into your company, as well as the costs of training staff to use the software. Furious can provide you with unlimited support in all these areas.
Software maintenance and support costs
These costs include those associated with software maintenance (updates, patches, etc.) and customer support to resolve problems or answer user queries. Furious does not pass on any of these costs to its customers, for example.
Software customization costs
There may be additional costs if you need to customize the software to meet your company’s specific needs, such as adding functionality or integrating with other systems. At Furious, our customers are our best influencers: a number of evolutions have been integrated into our technical roadmap at the request of our users!
Cost of migrating data to the software
If you need to transfer data from an old system to the new billing software, there may be costs associated with this process. This is completely free of charge with Furious.
Software replacement costs
At the end of the software’s useful life, it may need to be replaced or upgraded, which can entail additional costs. The advantage of SaaS software is that it is constantly evolving, with no impact on users.
By taking TCO into account, you can compare different billing software options on a more complete and balanced basis, helping you to make more informed investment decisions.
Discover the unique advantages of our billing software
Our billing software doesn’t just meet your basic needs, it offers distinctive advantages that put it at the top of your administrative arsenal:
- Flexible payment options: whether you prefer a one-off payment or a subscription model, we offer flexible plans to suit your budget and the evolution of your business.
- Personalized support: we believe in unlimited support. This means you always have access to expert assistance at no extra cost.
- Transparent updates: thanks to our SaaS model, you benefit from continuous enhancements without interruptions or hidden costs.
- An intuitive interface: we focus on a fluid user experience, making billing management accessible to everyone, without the need for in-depth technical training.
- Integrations: connect easily with other planning systems and management tools you already use, for perfect synergy in your business operations.
The impact of customizable invoicing software on your business
The customization of your billing software has a considerable impact on the management of your business:
- Adaptability: customizable software can grow with your business, adapting to changes without costly replacements or downtime.
- Operational efficiency: the ability to adjust software functionality to suit your specific processes reduces errors and increases productivity.
- Competitive differentiation: personalization lets you add unique touches to your invoices, reinforcing your brand and setting you apart from the competition.
- Customer satisfaction: by better responding to your customers’ needs with adapted billing processes, you improve their experience and loyalty.
- Analysis and reporting: customized reports mean more relevant data for informed decision-making, optimizing your business strategy.
- Seamless integration: by integrating seamlessly with your existing systems, the software improves information flow and reduces duplicate data entry.
Customizable invoicing software is much more than a tool; it’s an investment in your company’s growth and efficiency.
Furious, billing software and much more
Furious offers an ERP solution that offers several advantages in financial management, such as :
Integrated management :
Furious is a comprehensive tool that encompasses several modules, including financial management, enabling you to centralize all company processes in one place. This facilitates collaboration between teams of accountants and improves productivity. and profitability.
Replacement of several tools or software :
Furious replaces an average of 7 tools at our customers’ sites, including those used to manage quotations, invoices and accounting. This simplifies management and reduces the costs associated with using multiple software packages.
“Before Furious, we had several tools managed by division, but it was complex to manage. With Furious, we standardized everything with a dedicated tool for the agencies. It’s really been a game changer for internal communication and team productivity.”
Harold Gardas quote – Köm Média
Invoice automation :
Furious automatically detects the invoices to be issued, and communicates autonomously with the teams. It creates invoices, sends them to customers and reminds them when due…. This automation saves time and improves receivables management.
Simplified management of quotes and invoices:
The tool integrates features that simplify the issuing of quotations and invoices. This facilitates sales follow-up and the management of financial transactions.
Cash flow forecast :
Thanks to the banking interconnection, you can manage your day-to-day life and your financial projections with a fingertip.
In short, Furious offers you an integrated, automated financial management system. Our customers gain in efficiency and productivity. Contact us to find out more!
