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How a quotation and invoicing software can automate your billing process

quotation-and-invoice-software

Billing is the bridge between delivering a service or selling a product and receiving payment.

Having a good billing experience ensures not only a sharp professional image with your clients, but also, and more importantly, avoids unnecessary pressure if tasks can be automated.

We all know that an error or delay in this context, often punctuated by formalization and precision, can damage a company’s reputation and also impact its cash flow.

This is where billing software comes into play, software that will make your life easier.

Let’s explore together why and in what context they can significantly boost your efficiency and automate your process.

Reduction of manual errors

As humans, we are prone to making errors during manual data entry: forgetting details, inputting incorrect amounts, or sending invoices to the wrong recipients.

A billing software minimizes these errors, ensuring the compliance and accuracy of invoices.

Sometimes, billing teams have limited contact with project or sales teams (who create and validate quotes), which can lead to inaccuracies or delays in invoicing, especially during busy periods.

Using billing software drastically reduces these potential errors by centralizing data and automating sending processes.

Invaluable time saving

The real added value of an Accounting and Financial Director or a management controller in mass invoicing, especially if it is done manually, is none.

Automation, on the other hand, eliminates repetitive tasks.

There’s no longer a need to enter the same information or manually generate invoices for recurring clients. You can validate sending in just 2 clicks, schedule reminders, and notify operational teams of successful operations (psst! You can even automatically send registered letters in case of payment defaults – only on Furious).

This is a significant advantage, only accessible when using a good billing tool.

Streamlined follow-up and reminders

Traceability is essential. Doing everything manually or on an Excel file is outdated.

An appropriate software, on the other hand, allows you to track the status of each invoice, detect unpaid invoices, and send automated reminders.

This reinforces the efficiency and rigor of accounting management, a crucial point for any billing and pre-accounting solution.

Why is having an efficient and professional billing experience essential?

Billing is much more than a simple exchange of documents. It reflects your professionalism, seriousness, and commitment to your clients. When you manage your quotes and invoices rigorously, you demonstrate your ability to fulfill your commitments and comply with regulations

Billing as a reflection of your professionalism

  • Trustworthy tool: A good billing tool, equipped with suitable features, allows you to create invoices compliant with legislation, including, for example, mandatory VAT information.
  • Brand image: Well-presented, clear, and precise invoices strengthen your brand image with your clients and partners.
  • Adaptability: Whether you’re in construction, sales, or any other sector, tools like Tolteck or Cegid offer solutions tailored to each field.
  • Continuous support: CRM integration is not a one-time project. The integrator provides ongoing support, helping the entity evolve and adapt its CRM according to its changing needs.
  • Real-time management: With a dedicated application, manage your invoices, reminders, and payments in real-time, wherever you are.

The consequences of poor billing management on cash flow and reputation

  • Financial impact: Errors in billing can lead to payment delays, directly affecting your cash flow.
  • Reputation at stake: Poor invoice management can damage your image, especially if you regularly work with craftsmen, contractors, or construction professionals.
  • Customer loss: Today’s users expect a seamless experience. Repeated errors may prompt them to look for other providers.
  • Administrative complexity: Without a good tool, commercial management quickly becomes complex, especially if you have to manage multiple types of documents and reminders.

Thus, effective billing management (quotes and invoices) is not just a matter of compliance but also a means to ensure the longevity and growth of your business. And with the right tools, you can even manage all of this for free or with an application tailored to your needs.

Customer satisfaction: The icing on the cake

Clear, precise, and timely invoices are synonymous with professionalism.

A satisfied client is a loyal client, and generally, they are easy to communicate with.

Having a state-of-the-art invoicing software also means providing your clients with better visibility into project progress in real-time and an interface allowing them to access their invoice history.

Finally, if you still need convincing, especially if you’re wondering which invoicing software to choose, Furious is truly perfect.

Whether you’re transitioning to electronic invoicing or if your current tool is outdated and doesn’t fully meet your expectations, get ready to be propelled into optimal efficiency with our all-in-one quoting and invoicing software.

How to choose the right online invoicing tool for your business?

Essential criteria for a suitable invoicing solution

Choosing the right invoicing tool is crucial for your business’s success. Here are some criteria to consider:

The importance of customization and adaptability

Every company is unique, and your invoicing tool should be able to reflect that uniqueness. Furious Squad offers a personalized user experience, with clear dashboards, detailed reports, and intuitive financial management.

Moreover, with its responsive technical support, you can expect to have your questions answered on average within 10 minutes. It’s this combination of customization and adaptability that makes Furious 

Squad the ideal choice for many businesses.

Furious Squad, the indispensable software for automating your invoicing

Our ERP software also encompasses other crucial aspects of business management, ensuring smoothness and consistency in operations management, as well as control over overall profitability through numerous customizable dashboards.

By choosing Furious Squad, not only will you optimize your invoicing process, but you will also benefit from a suite of integrated solutions designed to propel your business to the next level.

To further convince you, Furious is an approved software for the 2024 invoicing reform in France, and has already convinced thousands of startups, service companies, and SMEs to make the switch!

As you can see, it’s time to switch to a proven and approved solution – and gain efficiency!

What is the added value of a personalized user experience with Furious Squad?

Furious Squad's adaptability to the specific needs of businesses

Furious Squad is more than just an invoicing tool. It’s a comprehensive solution that adapts to the specific needs of each business, whether it’s in construction, sales, or any other sector. With its advanced features, Furious Squad allows you to:

  • Create and send quotes and invoices in a snap.
  • Ensure automated bank reconciliation.
  • Forecast your cash flow up to 12 months.
  • Autonomously collaborate with your teams.
  • Simplify your back-office life.

Testimonials and case studies: How have different companies benefited from customization?

Renowned companies like Sweetpunk Agency and Jin Group have already testified to the effectiveness of Furious Squad. Sylvain Pouyet, Director of Operations at Sweetpunk Agency, emphasizes, “Being able to have the monthly balance before the end of the month and in 2 clicks, it completely changed the way we work.” These testimonials prove that Furious Squad is more than just a tool: it’s a trusted partner for your business management.

FAQ

What software to make quotes and invoices?

To efficiently and professionally create quotes and invoices, Furious Squad is a comprehensive solution. It provides automated management, advanced features, and adapts to the specific needs of each business, whether in construction, sales, or other sectors.

What is the best software to make quotes?

The best software for creating quotes depends on the specific needs of each business. However, Furious Squad is widely recognized for its user-friendly interface, adaptability, and comprehensive features that streamline the creation of professional quotes.

What free software to make quotes?

Several free software options are available for creating quotes, but Furious Squad stands out by offering a 15-day free trial without requiring a credit card or commitment. This allows businesses to test its advanced features at no cost.

What is the best free billing software?

Although many free invoicing software options are available, Furious Squad is one of the most comprehensive. With its 15-day free trial, businesses can explore its advanced features and adaptability to various industries.

Is it mandatory to use billing software?

Using invoicing software is not always mandatory, but it is highly recommended. A software like Furious Squad ensures compliance, reduces errors, automates the process, and provides better cash flow management, which is essential for the financial health of a business.

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